CAIR Providers/Organization Terms & Conditions
The California Immunization Registry (CAIR) is a secure, computerized online information system developed to assist medical providers, schools, childcare facilities, family care homes, WIC service providers, and other approved entities (Organizations) to track and review immunization information and tuberculosis (TB) test results for individuals, in order to complete certain functions of their Organization as enumerated in the California Health and Safety Code. These functions include, but are not limited to, assessing immunization status or needs, reminding individuals of immunizations that are due, avoiding unnecessary or redundant immunizations, and controlling disease outbreaks.
Information in CAIR is only available to authorized users. Based on the access level approved, this agreement will allow the Organization's users to access, view, add, or modify immunization information and TB test results in CAIR either via the web interface or through electronic data exchange under the conditions listed below.
As conditions for participating in CAIR, the Organization agrees to:
- Comply with California Health and Safety Code (HSC) Section 120440 regarding immunization registry use, and specifically with the limitations on use set forth in that code section regarding the types of Organizations permitted to access CAIR.
- Comply with applicable state and federal laws and regulations regarding maintaining the confidentiality ofimmunization information.
- Ensure the Organization's staff receive required CAIR training per their designated user role prior toaccessing information in CAIR.
- Access information in CAIR only as needed to perform immunization/TB-related activities permissible under HSC 120440 for the Organization's type.
- Safeguard and ensure no sharing of assigned passwords or user accounts.
- Ensure no misuse or wrongful disclosure of information in CAIR by Organization staff or by vendors or contractors engaged by the Organization.
- Disclose to patients or their individuals or a minor's parents/guardians, as required by HSC 120440(e), that state law allows individual immunization records and TB test results to be shared with CAIR and that individuals or a minor's parents/guardians have the option to share immunization records and TB test results with other CAIR users or only their primary provider. Written disclosure is highly recommended.
- Report any activity that may compromise the protection and privacy of the information in CAIR.
- Each user will have a unique email address.
- No false or invalid data shall intentionally be added to CAIR.
CAIR Individual User Terms & Conditions
California Health and Safety Code Section 120440 limits access to CAIR to authorized users who require the information for the purpose of providing immunization services as specified.
As a condition of authorized access to CAIR, I agree:
- To only access and use the registry system in the course of my assigned duties for the purposes stated above.
- To keep my user account and password confidential.
- To only use my own user account and password to access the registry.
- To maintain the privacy and confidentiality of information in the registry.
- To not communicate, publish, and/or otherwise provide or make public any information regarding persons enrolled in the registry and their immunization status, except:
- To individuals who request their own immunization records;
- To parents/guardians who request the records of a minor for which they are responsible;
- To individuals authorized by law to access immunization registry information; or
- When records are presented in aggregate reports and have no associated identifying information.
To assure appropriate usage of CAIR, a permanent electronic record will be created that will log each user's access into any registry record. Any unauthorized release of confidential information by a user may result in revocation of the user or the user's organization's access to CAIR. User accounts will be automatically inactivated by CAIR if a user fails to login to CAIR for a period of 90 days.
CAIR staff retain the authority to deactivate user accounts at their sole discretion in response to any violation of the Terms & Conditions. This includes, but is not limited to, the unauthorized sharing of accounts or passwords.
By checking this box and entering your name below, you as the Organization Representative
agrees that the Organization and all listed Users associated with the Organization have read
and will abide by the CAIR rules set forth in this Agreement. If the Organization/Site closes
or is bought by another Organization, the Organization/Site must inform CAIR staff within 14 days
so that the existing Organization/Site and user accounts can be terminated or reassigned.
CAIR reserves the right to terminate this Agreement if the Organization or it's Users violate
this Agreement or use the system in an unauthorized manner. This Agreement will remain in effect
until terminated by either party.
